MS Excel Shortcut Key by Scriptyard.com

1.Navigate Worksheets

Sr.No.
Shortcut Key
Use of Key
01
Arrow Keys
Move One Cell up, Down, Left, or Right In a Worksheet
02
Page Down/Page Up
Move One Screen Down / One Screen up In a Worksheet
03
Alt+Page Down/Alt+Page Up
Move One Screen To The Right / to The Left in a Worksheet
04
Tab/Shift+Tab
Move One Cell to The Right / To The Left in a Worksheet
05
Ctrl+Arrow Keys
Move to The Edge of Next Data Region (Cells That Contains Data)
06
Home
Move To The Beginning of a Row in a Worksheet
07
Ctrl+Home
Move To The Beginning Of a Worksheet
08
Ctrl+End
Move To The Last Cell With Content on a Worksheet
09
Ctrl+F
Display The Find and Replace Dialog Box (With Find Selected)
10
Ctrl+H
Display The Find and Replace Dialog Box (With Replace Selected)
11
Shift+F4
Repeat Last Find
12
Ctrl+G or F5
Display The 'Go To' Dialog Box
13
Ctrl+Arrow Left/Ctrl+Arrow Right
Inside a Cell:Move One Word To The Left / To The Right
14
Home/End
Inside a Cell:Move To The Beginning / To The End Of a Cell entry
15
Alt+Arrow Down
Display The AutoComplete List eg in Cell With Dropdowns or Autofilter
16
End
Turn 'End' Mode on In End Mode, Press Arrow Keys to Move To The Next Nonblank Cell in The Same Column or Row as The Active Cell From Here Use Arrow keys to move by blocks of data, home to Move to Last Cell, or Enter to Move to The Last Cell To The Right

2.Basic and Advanced Cell Selections

Sr.No. Shortcut Key Description
01
Shift+Space
Select the entire row
02
Ctrl+Space
Select the entire column
03
Shift+Arrow Keys
Extend the selection by one cell
04
Shift+Page Down/Shift+Page Up
Extend the selection down one screen /up one screen
05
Shift+Home
Extend the selection to the beginning of the row There is no Shift+End equivalent
06
Ctrl+Shift+Arrow Key
Extend the selection to the last cell with content in row or column
07
Ctrl+A
Select the entire worksheet or the data-containing area Pressing ctrl+a a second time then selects entire worksheet
08
Ctrl+Shift+Home
Extend the selection to the first cell of the worksheet
09
F5+ column or row reference
F5, then eg type d:g selects columns D-G, or 1:5 selects rows 1-5 etc
10
F2
Edit Cell
11
Shift+Home/End
Inside a cell: Select from the insertion point to the beginning / to the end of the cell
12
Shift+Arrow Left/Arrow Right
Inside a cell: Select or unselect one character to the left / to the right
13
Ctrl+Shift+Arrow Left/Arrow Right
Inside a cell: Select or unselect one word to the left / to the right

3.Navigate Inside Selected Text Blocks

Sr.No. Shortcut Key Description
01
Tab/Shift+Tab
Move active cell right / left in a selection
02
Shift+F8
Lock Selection which allows to add another (adjacent or non-adjacent) range of cells to the selection Use arrow keys and shift+arrow keys to add to selection
03
F8
Turn on extension of selection with arrow keys without having to keep pressing shift
04
Enter/Shift+Enter
Move active cell down / up in a selection
05
Shift+Backspace
Select only the active cell when multiple cells are selected
06
Ctrl+Backspace
Show active cell within selection
07
Ctrl+. (period)
Move clockwise to the next corner of the selection
08
Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left
Move to the right / to the left between non-adjacent selections (with multiple ranges selected)
09
Esc
Cancel Selection

4.Edit Complete Cells

Sr.No. Shortcut Key Description
01
Ctrl+D
Fill Down Select cells with value in first row Ctrl+D fills the value of that first cell in selection to all cells in selection downwards
02
Ctrl+R
Fill Right: Select cell with value in first cell Ctrl+E fills value of that first cell in selection to all cells rightwards
03
Ctrl+-
Delete Cell/Row/Column Menu
04
Ctrl+- with row / column selected
Delete row / delete column
05
Ctrl+Shift++
Insert Cell/Row/Column Menu
06
Ctrl+Shift++ with row / column selected
Insert row/ insert column
07
Shift+F2
Insert / Edit a cell comment
08
Shift+F10, then M
Delete comment
09
Ctrl+K
Insert a HyperlinK (for complete cell only)
10
Ctrl+9
Hide the selected rows
11
Ctrl+Shift+9
Unhide any hidden rows within the selection
12
Ctrl+0 (zero)
Hide the selected columns Since Excel 2010, there is no more shortcut to unhide columns
13
Ctrl+` (Accent Grave)
Alternate between displaying cell values and displaying cell formulas This is Accent Grave on top left of keyboard, not a quotation mark

5.Edit Content of Cells

Sr.No. Shortcut Key Description
01
F2
Edit the active cell with cursor at end of the line
02
Alt+Enter
Start a new line in the same cell
03
Enter
Complete a cell entry and move down in the selection With multiple cells selected: fill cell range with current cell
04
Shift+Enter
Complete a cell entry and move up in the selection
05
Tab/Shift+Tab
Complete a cell entry and move to the right / to the left in the selection
06
Esc
Cancel a cell entry
07
Backspace
Delete the character to the left of the insertion point, or delete the selection
08
Delete
Delete the character to the right of the insertion point, or delete the selection
09
Ctrl+Delete
Delete text to the end of the line
10
Ctrl+;
Insert current date
11
Ctrl+Shift+:
Insert current time
12
Ctrl+'
Duplicate value from Cell above into current Cell

6. Excel Basics

Sr.No. Shortcut Key Description
01
Shift+F10
Display the shortcut menu for the selected command (simulates right mouse button)
02
Ctrl+Z
Undo last action (multiple levels)
03
Ctrl+Y
Redo last action (multiple levels)
04
Ctrl+C
Copy contents of selected cells
05
Ctrl+X
Cut contents of selected cells
06
Ctrl+V
Paste content from clipboard into selected cell
07
Ctrl+Alt+v
If data exists in clipboard: Display the Paste Special dialog box

7.Format Cells

Sr.No. Shortcut Key Description
01
Ctrl+1
Open Format Cells dialog with last selection active
02
Ctrl+Shift+F
Open Format Cells dialog with Font Tab active
03
Ctrl+B
Apply or remove bold formatting
04
Ctrl+I
Apply or remove italic formatting
05
Ctrl+U
Apply or remove an underline
06
Ctrl+5
Apply or remove strikethrough formatting
07
Ctrl+Shift+~
Apply the General number format
08
Ctrl+Shift+1
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values
09
Ctrl+Shift+2
Apply the Time format with the hour and minute, and indicate AM or PM
10
Ctrl+Shift+3
Apply the Date format with the day, month, and year
11
Ctrl+Shift+4
Apply the Currency format with two decimal places
12
Ctrl+Shift+5
Apply the Percentage format with no decimal places
13
Ctrl+Shift+6
Apply the Scientific number format with two decimal places
14
F4
Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell
15
Alt+H, AL
Align Left
16
Alt+H, AR
Align Right
17
Alt+H- AC
Align Cight
18
Alt+H, AT
Align Top
19
Alt+H, AM
Align Middle
20
Alt+H- AB
Align Bottom
21
Alt+H, W
Wrap or unwrap text (Home - Wrap Text)
21
Alt+H, H
Highlight Cell (change cell backgroudn color)
22
Alt+H, FC
Font Color
23
Alt+H, FS
Font Size
24
Alt+H, MM
Merge Cells - Merge
25
Alt+H, MU
Merge Cells - Unmerge
26
Alt+H, MC
Merge Cells - Merge and Center
27
Alt+H, MA
Merge Cells - Merge Across

8.Apply Basic Borders to Cells

Sr.No. Shortcut Key Description
01
Ctrl+Shift+7
Apply outline border from cell or selection
02
Ctrl+Shift+_
Remove outline borders from cell or selection
03
Alt+HB, O
Bottom Border
04
Alt+HB, P
Top Border
05
Alt+HB, R
Right Border
06
Alt+HB, L
Left Border
07
Alt+HB, A
All Borders
08
Alt+HB, A
Outside Borders
09
Alt+HB, N
No Border

9.Formulas

Sr.No. Shortcut Key Description
01
=
Start a formula
02
Alt+=
Insert the AutoSum formula
03
Shift+F3
Display the Insert Function dialog box
04
Ctrl+A
Display Formula Window after typing formula name
05
Ctrl+Shift+A
Insert Arguments in formula after typing formula name
06
Shift+F3
Insert a function into a formula
07
Ctrl+Shift+Enter
Enter a formula as an array formula
08
F4
After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toogle from absolute reference to parcial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.

10.Manage Multipe Worksheets

Sr.No. Shortcut Key Description
01
Ctrl+Page Down/Page Up
Move to the next / previous worksheet in current workbook
02
Shift+F11/Alt+Shift+F1
Insert a new worksheet in current workbook
03
Ctrl+Shift+Page Up / Page Down
Select the current and previous sheet / and next sheet in a workbook
04
Alt+O then H R
Rename current worksheet (format, sheet, rename)
05
Alt+E then L
Delete current worksheet (Edit, delete)
06
Alt+E then M
Move current worksheet (Edit, move)

11.Manage Multiple Workbooks

Sr.No. Shortcut Key Description
01
F6/Shift+F6
Move to the next pane / previous pane in a workbook that has been split
02
Ctrl+F4
Close the selected workbook window
03
Ctrl+N
Create a new blank workbook (Excel File)
04
Ctrl+Tab/Ctrl+Shift+Tab

05
Alt+Space
Display the Control menu for Main Excel window
06
Ctrl+F9
Minimize current workbook window to an icon Also restores ('un-maximizes') all workbook windows
07
Ctrl+F10
Maximize or restores the selected workbook window
08
Ctrl+F7
Move Workbook Windows which are not maximized
09
Ctrl+F8
Perform size command for workbook windows which are not maximzed
10
Alt+F4
Close Excel

12.Various Excel Features

Sr.No. Shortcut Key Description
01
Ctrl+O
Open File
02
Ctrl+S
Save the active file with its current file name, location, and file format
03
F12
Display the Save As dialog box
04
F10 (or alt)
Turn key tips on or off
05
Ctrl+P
Print File (Opens print menu)
06
F1
Display the Excel Help task pane
07
F7
Display the Spelling dialog box
08
Shift+F7
Display the Thesaurus dialog box
09
Alt+F8
Display the Macro dialog box
10
Alt+F11
Open the Visual Basic Editor to create Macros

13.Ribbon Shortcuts

Sr.No. Shortcut Key Description
01
Ctrl+F1
Minimize or restore the Ribbons
02
Space/Enter
Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon
03
Enter
Finish modifying a value in a control in the Ribbon, and move focus back to the document
04
F1
Get help on the selected command or control in the Ribbon (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead)

14.Pivot Tables

Sr.No. Shortcut Key Description
01
Arrow Keys
Navigate inside Pivot tables
02
Home/End
Select the first / last visible item in the list
03
Alt+C
Move the selected field into the Column area
04
Alt+D
Move the selected field into the Data area
05
Alt+L
Display the PivotTable Field dialog box
06
Alt+P
Move the selected field into the Page area
07
Alt+R
Move the selected field into the Row area
08
Ctrl+Shift+*
Select the entire PivotTable report
09
Enter
Display the selected item
10
Space
Select or clear a check box in the list
11
Ctrl+Tab/ Ctrl+Shift+Tab
Select the PivotTable toolbar
12
Enter then Arrow Down /Arrow Up
On a field button: select the area you want to move the selected field to
13
Alt+Shift+Arrow Right
Group selected PivotTable items
14
Alt+Shift+Arrow Left
Ungroup selected PivotTable items

15.Dialog Boxes

Sr.No. Shortcut Key Description
01
Arrow Keys
Move between options in the active drop-down list box or between some options in a group of options
02
Ctrl+Tab/Ctrl+Shift+Tab
Switch to the next/ previous tab in dialog box
03
Space
In a dialog box: perform the action for the selected button, or select/clear a check box
04
Tab/Shift+Tab
Move to the next / previous option
05
A..Z
Move to an option in a drop-down list box starting with the letter
06
Alt+A..Alt+Z
Select an option, or select or clear a check box
07
Alt+Arrow Down
Open the selected drop-down list box
08
Enter
Perform the action assigned to the default command button in the dialog box
09
Esc
Cancel the command and close the dialog box

16.Auto Filter

Sr.No. Shortcut Key Description
01
Alt+Arrow Down
On the field with column head, display the AutoFilter list for the current column
02
Arrow Down/Arrow Up
Select the next item / previous item in the AutoFilter list
03
Alt+Arrow Up
Close the AutoFilter list for the current column
04
Home/End
Select the first item / last item in the AutoFilter list
05
Enter
Filter the list by using the selected item in the AutoFilter list
06
Ctrl+Shift+L
Apply filter on selected column headings

17.Data Forms

Sr.No. Shortcut Key Description
01
Tab/Shift+Tab
Move to the next / previous field which can be edited
02
Enter/Shift+Enter
Move to the first field in the next / previous record
03
Page Down/Page Up
Move to the same field 10 records forward / back
04
Ctrl+Page Down
Move to a new record
05
Ctrl+Page Up
Move to the first record
06
Home/End
Move to the beginning / end of a field

18.Adjust Column Width and Row Height

Sr.No. Shortcut Key Description
01
Alt+HO, A
Format - Autoheight Row
02
Alt+HO, I
Format - Autowidth Column

19.Lesser Used Shortcuts

Sr.No. Shortcut Key Description
01
Ctrl+Shift+O
Select all cells with comments
02
Alt+Shift+Arrow Right
Group rows or columns
03
Alt+Shift+Arrow Left
Ungroup rows or columns
04
Ctrl+6
Alternate between hiding and displaying objects
05
Ctrl+8
Display or hides the outline symbols
06
Ctrl+6
Alternate between hiding objects, displaying objects, and displaying placeholders for objects
07
Alt+'
Display the Style dialog box
08
Ctrl+Shift+[+]
If data exists in clipboard: Display the Insert dialog box to insert blank cells
09
F9
Calculate all worksheets in all open workbooks
10
Shift+F9
Calculate the active worksheet
11
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
12
Ctrl+Alt+Shift+F9
Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated
13
Ctrl+Shift+U
Toggle expand or collapse formula bar
14
Ctrl+F3
Define a name or dialog
15
Ctrl+Shift+F3
Create names from row and column labels
16
F3
Paste a defined name into a formula
17
Ctrl+T
Insert a table (display Create Table dialog box)
18
Alt+F1
Create and insert chart with data in current range as embedded Chart Object
19
F11
Create and insert chart with data in current range in a separate Chart sheet

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